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Registration Forms

REQUIRED REGISTRATION DOCUMENTATION

THE FOLLOWING DOCUMENTATION MUST BE PRESENTED AT TIME OF REGISTRATION:

A registration determined to be secured by false, misleading, or deliberate omission of information to establish residency will be considered null and void.  Making a false written statement is a class A misdemeanor.  See 11 Del. C. §1233.

 

Birth Certificate – with raised seal.

A.  If the original birth certificate is not available at time of registration, a copy may be presented. (However, the original must be presented within 30 days of the registration or the child is subject to withdrawal from school). 

a.       If a birth certificate does not contain the parent’s name who is registering, additional guardianship verification is required.

b.       A legal document may be provided if it states the parent’s name, relationship to child and the child’s date of birth.

B.  Passport/Visa may be accepted in lieu of birth certificate (only acceptable if no Birth Certificate exists)

 

Two (2) Proofs of Residence – Parent, legal guardian or relative caregiver of school enterers are required to provide TWO proofs of residency. The proofs of address must contain the name and address of the parent, legal guardian or relative caregiver. Addresses on each proof of residence MUST be the same.

 ONE ITEM FROM EACH GROUP MUST BE PROVIDED:

Group A.  Proof of Home Ownership or Lease Agreement (one of the below items must be provided)

  • Copy of a recent month’s mortgage statement
  • Copy of home settlement statement (Used if home was recently purchased and a mortgage statement has not yet been received)
  • Copy of the Deed to the property (Used if the property is paid off)
  • Rental Agreement (Showing legal parent, legal guardian, or relative caregiver as an occupant)

Group B.  Proof of residency (one of the below items must be provided)

  • An original utility bill within the past 60 days (Utility bills are gas, electric, cable, internet or landline bills. May NOT be a copy)
  • Car registration
  • Automobile insurance policy
  • Current voter registration card
  • Rental insurance policy
  • Homeowner’s insurance policy
  • Estate tax receipt
  • Most current year’s tax documents
  • Pay check or pay stub (Must be a recent pay check or pay stub)
  • Notarized letter from employer stating that the registrant is their employee and what address they have on file
  • Two consecutive bank statements prior to date of registration (New accounts will not be accepted)
  • Change of address label on envelope (Must be the official Post Office notification; normally a yellow sticker on the outside of the envelope by the old address)
  • Official letter from a DE State agency such as DHSS, DFS, Dept. of Labor, YRS, TANF

 

*If Living in a Residence of Another Person - NOT a Rental Property:

The residence must be the primary residence of the homeowner. The owner of the residence must accompany the parent/legal guardian/relative caregiver at the time of registration and present a DE Driver’s License or State ID for identifying purposes and the information requested as proof of residence, as stated above.

  • Both parties must complete the Multiple Occupancy Verification Form stipulating the registering parent/legal guardian/relative caregiver lives in the residence of the homeowner.
  • Within 30 days – the parent/legal guardian/relative caregiver of the student(s), who are residing with the homeowner, must present two items from Group  B.

 *If Living in a Rental Residence of Another Person:

The residence must be the primary residence of the leaseholder. The leaseholder must accompany the parent/legal guardian/relative caregiver at the time of registration and present a DE Driver’s License or State ID for identifying purposes and the information requested as proof of residence, as stated above. All handwritten leases and non-apartment complex leases must be verified by district personnel prior to enrollment.

 ·   Option 1: The leaseholder may add the registering parent/guardian/relative caregiver’s and   child/children’s names onto their lease agreement.

 Within 30 days – the parent/legal guardian/relative caregiver of the student(s), who are residing with the leaseholder, must present two items from Group B.

 ·   Option 2: If the names of the registering parent/legal guardian/relative caregiver and child/children are not on the leaseholder’s lease agreement, a Landlord Verification from the apartment complex/landlord must be completed and notarized attesting to the fact that the registering parent/legal guardian/relative caregiver and student(s) are in residence

 Within 30 days – the parent/legal guardian/relative caregiver of the student(s), who are residing with the leaseholder, must present two items from Group B.

 

Registration Forms – (Items MUST be completed and submitted at time of registration. Please note that some forms must be filled out in front of DDLHS Personnel).

A.    Student Information Form

B.    Parental Registration Statement

C.    Photo/Film/Interview Consent Form

D.    Military Connected Youth Form

E.     Migrant Education Survey

F.    Home Language Survey (English)

G.   Emergency Card (Blank cards can be obtained from the school office.  Please be advised that if a newly registered student does not provide a completed emergency card they may not attend until those cards are completed and provided to the building registration secretary/administrative assistant)

H.   Transcript / Most Recent Report Card ( Copies can be obtained from former Guidance Counselor)

I.     DCAS and/or MAP scores or equivalent assessment ( Copies can be obtained from former Guidance Counselor)

J.    Child Custody Order, if applicable

K.    Individual Education Plan (IEP) or 504 Plan, if applicable

 

Student Health History Documentation

A.    Physical Examination Form (7-12) (Physical examination must have been performed within the past 24 months)

B.    Proof of Immunizations

                            i.    Immunization Record – must state month/year for each immunization

According to 14 Del. C. § 131, a principal or person in charge of a school shall not permit a child to enter into school without acceptable evidence of immunization.  The legal parent/guardian shall be notified of this requirement in writing based on 14 Del. C. § 131 (a)(9).  Registration will be finalized once proof of full or partial immunization is obtained from the legal parent/guardian.  Student will be monitored until all immunizations have been completed.

a.   DtaP, DTP or DT – 5 or more doses unless 4th dose was given after the 4th birthday.

b.   OPV or IPV – 4 or more doses unless 3rd dose was given after the 4th birthday.

c.   MMR – 2 doses – first dose should be administered on or after the age of 12 months.  The second dose should be administered after the 4th birthday.

d.   Hepatitis B – 3 doses.

e.   Varicella – Varicella vaccine, Varicella lab evidence or documentation from the health care provider that the student has had the disease.  New students coming into K-6 from a private school, out of state, another country, home school, etc. must have 2 doses of the vaccine.

f.    Mantoux Tuberculin Skin Test or Pediatric TB Risk - Assessment with results reported within the past 12 months.

ii.      If proof of full immunization requirements is not available, the child must have proof of the following:

                                                a.   One dose of DtaP, DTP or DT and

b.   One dose of IPV or OPV and

c.    One dose of measles, mumps and rubella (MMR) vaccine.

d.   First dose of the Hepatitis B series.

e.   One dose of Varicella vaccine.

Please Note:  Starting with the 2012-2013 school year, Delaware schools will require that all students entering 9th grade must have a current health examination on file.  The health examination must have been done within two years of entry into 9th grade and must be received within 30 days from the start of school.  The following form will be accepted:

a)       Delaware School Health Examination Form

b)      DIAA Pre-Participation Physical Evaluation form

c)       Health Examination or evaluation document on a form which includes, at a minimum:

Healthy history, immunizations, results of medical testings and screenings, medical diagnoses, prescribed medications and treatments, and healthcare plans.

 

 

For additional information in regards to student registration, please contact Christina Hembree at 302.292.5450 or Christina.hembree@design-lab.k12.de.us